4.4.09
Security
Physicians need to be aware that e-mails and web serversare not secure. Physicians should not send personalhealth information by e-mail without express consent todo so from the patient. Service providers such as Rogersor Sympatico do not provide secure e-mail systems.Web-enabled e-mail, such as Hotmail, is completelyunsecured....
4.4.09
Networking
One advantage electronic records have to offer is simpleand fast electronic transmission of test results andother documents between health care providers orfacilities. At the time of writing, electronic systems arenot sufficiently sophisticated to manage such transactions.This development is anticipated. In the...
2.4.09
Record Storage
Copying patient records is easy and inexpensive inelectronic form. It is essential that a physician be awareof the number of copies of his or her records that arecreated and ensure that only as many copies are maintainedas are required for system security. For example,many physicians will rely on systems in which...
2.4.09
Electronic Records
All of the principles discussed in this policy applyequally to electronic records. The records must containthe story of the patient. While there is somedebate about the preferred format of electronicrecords (e.g., template-based records vs. voice dictation-based records), an electronic format will be adequateif...
1.4.09
Storage and Security
Medical records must be stored in a safe and secureenvironment to safeguard their physical integrity andconfidentiality. Physicians must take reasonable stepsto ensure that records are protected from theft, lossand unauthorized use or disclosure, including photocopying,modification or disposal.What is reasonable...
29.3.09
Removing Portions of the Record
Sometimes storage requirements may necessitate theremoval of some materials from a patient’s activechart. If investigation results and consultation reportsare no longer relevant to the patient’s current care, it ispermissible to store them elsewhere (in accordancewith the retention requirements set out in the...
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